VMDB
VMDB
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Privacy Policy

In accordance with GDPR and BDSG

1. Controller

The controller responsible for data processing on this website is the operator named in the Imprint.

2. Data Collected

We collect and process the following personal data:

  • Registration: Username and email address
  • VM Reports: Technical details about game compatibility (VM type, operating system, hardware)
  • Anonymous usage: IP address (for votes and flags without a login)
  • Server logs: IP address, browser type, access time (technically necessary)

3. Purpose of Processing

  • Providing and operating the VMDB platform
  • Managing user accounts and contributions
  • Sending transactional email notifications (e.g. admin messages, email verification)
  • Preventing abuse (duplicate votes and flags)
  • Technical security and stability of the service

4. Legal Basis

Processing is carried out on the basis of Art. 6(1)(b) GDPR (performance of a contract) for user accounts, and Art. 6(1)(f) GDPR (legitimate interests) for ensuring IT security, detecting abuse, and the stable operation of the platform. All data is transmitted encrypted via HTTPS/TLS.

5. Retention Period

Personal data is deleted as soon as it is no longer needed for the purpose for which it was collected. Account data is removed upon account deletion. Server logs are deleted after a maximum of 30 days.

6. Hosting

This website is self-hosted on a private server operated by the controller at the address stated in the Imprint (Hamburg, Germany). No third-party hosting provider is involved. The server is located within the European Union.

7. Third-Party Services

When adding games, the public Steam Store API is queried. Requests are routed through our server — no personal data is transmitted to Steam.

8. Your Rights

You have the right to:

  • Access your stored data (Art. 15 GDPR)
  • Rectification of inaccurate data (Art. 16 GDPR)
  • Erasure of your data — via Account Settings or by contacting us (Art. 17 GDPR)
  • Restriction of processing (Art. 18 GDPR)
  • Data portability — download a machine-readable copy of all your personal data at any time directly in your Account Settings (after login) (Art. 20 GDPR)
  • Object to processing (Art. 21 GDPR)

To exercise your rights, contact us at: contact@vmdb.it

9. Anonymous Usage Metrics

VMDB collects minimal, privacy-friendly usage metrics to understand how the platform is used and to improve its functionality. The following aggregated counters are recorded:

  • Page views: Which pages are visited (by route name, e.g. game detail, search results)
  • Game views: How often individual game pages are opened (by game slug)
  • Searches: Total number of searches performed per day
  • Reports submitted: Total number of compatibility reports created per day
  • Registrations: Total number of new accounts created per day

All metrics are stored as aggregated counts only. No personal data, IP addresses, or session identifiers are recorded. No cookies or third-party analytics tools are used. The data is used exclusively for internal platform monitoring and is not shared with any third party.

10. Right to Lodge a Complaint

You have the right to lodge a complaint with a data protection supervisory authority regarding the processing of your personal data.